Recording and reporting of accidents and incidents

EYFS key themes and commitments

More information on Early Years Foundation Stage.

(Including procedure for reporting to HSE, RIDDOR)

Policy statement

We follow the guidelines of the Reporting Injuries, Diseases and Dangerous Occurrences (RIDDOR) for the reporting of accidents and incidents. Child protection matters or behavioural incidents between children are NOT regarded as incidents and there are separate procedures for this.

Procedures

Our accident book:

• is kept safely and accessibly;
• is accessible to all staff and volunteers, who know how to complete it; and
• is reviewed at least half termly to identify any potential or actual hazards.

A general practitioner or hospital doctor, or the death of a child or adult notifies Ofsted of any injury requiring treatment.

When there is any injury requiring general practitioner or hospital treatment to a child, parent, volunteer or visitor or where there is a death of a child or adult on the premises, we make a report to the Health and Safety Executive using the format for the Reporting of Injuries, Diseases and Dangerous Occurrences.

Dealing with incidents

We meet our legal requirements for the safety of our employees by complying with RIDDOR (the Reporting of Injury,
Disease and Dangerous Occurrences Regulations). We report to the Health and Safety Executive:

• any accident to a member of staff requiring treatment by a general practitioner or hospital; and
• any dangerous occurrences. This may be an event that causes injury or fatalities or an event that does not cause an accident but could have done, such as a gas leak.
• Any dangerous occurrence is recorded in our incident book. See below.

Information for reporting the incident to Health and Safety Officer is detailed in the Pre-school Learning Alliance's Accident Record publication.

Our incident book

• We have ready access to telephone numbers for emergency services, including local police. Where we rent premises we ensure we have access to the person responsible and that there is a shared procedure for dealing with emergencies.
• The Community Centre keep an incident book for recording incidents including those that that are reportable to the Health and Safety Executive as above.
• In the unlikely event of a terrorist attack we follow the advice of the emergency services with regard to evacuation, medical aid and contacting children's families. Our standard Fire Safety Policy will be followed and staff will take charge of the children. The incident is recorded when the threat is averted.
• In the unlikely event of a child dying on the premises, for example, through cot death in the case of a baby, or any other means involving an older child, the emergency services are called, and the advice of these services are followed.
• The incident book is not for recording issues of concern involving a child. This is recorded in the child's own file.